u3a

Kent Network

Actions and Decisions from Kent County Show Committee Meeting 9/4/25

  1. The meeting reviewed the spreadsheet circulated by Rob White and a number of changes were made to it. Please refer to it for current status. The revised version is attached.
    It can be accessed directly if further edits are wanted because it has been stored online on the cloud (KCS PROJECT TIMETABLE.xlsx)
  2. Send letter to all u3a Chairs informing them about the Kent County show and asking them to send round details to their members as per the draft tabled by Eleanor. ACTION: Eleanor Brooks
  3. Sally Ingledew to be invited to attend one of the days at the KCS and also ask her if she would like to talk to the central office to see whether they would like to send anybody over to the show. ACTION: Rob White
  4. 10,000 Flyers to be printed at an approximate cost of £285 and two banners be ordered in time for the next meeting ACTION: Rob White
  5. It was agreed that it would be necessary to have a clipboard with blank forms for each of the possible new members to fill in their details to enable us to send them to their preferred U3A’s. On the blank form there would be the name of the candidate, their email address, post code, preferred u3a (s) and possibly also interest groups which they might like to join. 5000 to be printed for roughly £100
  6. We discussed how to access the new u3a Brand shop because it now appears that it is limited to two people per u3a which of course could have a problem for an additional access for networks to use. ACTION: Rob White
  7. Send a copy of the 4 bifold flyer to Carol Gupwell. ACTION: Rob White
  8. Send KCS contact details to Eleanor ACTION: Rob White
  9. QR codes to be placed on the back of the u3a Magazines provided free of charge. 500 QR codes to be purchased. ACTION: David Murray
    Also to arrange old stocks of Magazine to be obtained if possible: ACTION: David Murray
  10. To quantify the results of each day that, a clicker to be acquired. ACTION: Eleanor Brooks
  11. REPORTS:
    a. It was agreed that the format of a handover report should be prepared for use at the end of each day so that the stall staff would be aware of what had happened and what to avoid ACTION: TBD
    b. a record should be maintained each day of the number of Flyers handed out
  12. Prepare a short briefing for volunteers including a potential script to be used with customers. Volunteers to be asked to bring their own chairs. ACTION: Alan Scott
  13. Date of the next meeting: 28th May at 4 o’clock. Circulate Zoom details. ACTION: Eleanor Brooks
    Agenda to include:
    a. Run through of all ACTIONS to ensure we are ready for the day
    b. The arrangements for the erection and dismantling of the stall including the timing and the resources
    c. Request for ideas about activities on the day: e.g. a ukulele performance and other typical u3a activities. Chairs to be invited to contribute ideas/actions.